Do You Need Help With Transport?

If you need help getting to a medical appointment or a wellbeing event and live in Balsall Common, Meriden or Berkswell (CV7 7.. postcodes) then give us a call.
All our drivers are volunteers, use their own cars and are fully DBS checked.
Journeys are charged at 45p per mile with a £3:00 admin fee.
Give us a call on 01789 262889 to see how we can help or email This email address is being protected from spambots. You need JavaScript enabled to view it.
www.vasa.org.uk

VACANCY! - Deputy Clerk Job Description

As the Deputy Clerk at Balsall Parish Council, in a part-time role requiring 20 hours per week, you will be working with our experienced Clerk who will help you get up to speed with our systems, procedures, finances and administration requirements. Salary c.£15,000 plus pension

If you are an experienced finance and/or administration professional (with the CiLCA qualification or prepared to complete it), who would like to take on a new challenge in a very rewarding role, we would like to hear from you.

To apply (CV and covering letter) or to speak to someone about the role, please contact our Clerk at This email address is being protected from spambots. You need JavaScript enabled to view it. or Councillor David Slatter  @This email address is being protected from spambots. You need JavaScript enabled to view it.. Applications close Thursday 28th March 2024.

JOB DESCRIPTION

Overall ResponsibilitiesThe Deputy Clerk is responsible for ensuring that the instructions of the Council in connection with its function as a local authority are carried out.  The Deputy Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Council's activities and in particular to produce all information required for making effective decisions and to implement constructively all decisions.

The Deputy Clerk is accountable to the Council for the effective management of all its financial resources.

Specific Responsibilities

To ensure the Council's civic and administrative functions and services are performed professionally and in accordance with all relevant statutory obligations. This means the Deputy Clerk is to:

  • advise the Council to ensure its decisions are legal and it carries out its statutory obligations;
  • implement the decisions of the Council;
  • deliver the services provided by the Council; and
  • advise the Council on financial matters and to properly manage the Council’s finances.

 

  1. Advice to the Council
  • Ensure that legal, statutory and other provisions governing or affecting the running of the Council are observed.
  • Prepare, in consultation with Councillors, agendas for Council meetings and for its committees and working groups, publish meeting notices, attend the meetings, keep records of attendance, record the meetings and prepare minutes for approval.
  • Ensure that the Council's Standing Orders and Financial Regulations and policies are correctly observed, implemented, regularly reviewed and to suggest improvements when required.
  • Advise the Council on policy matters, ensure the Council's policies and procedures meet statutory requirements, provide all the information required by the Council to make effective policy decisions.
  • Draw up proposals for Council consideration and advise on practicability and likely effects of specific courses of action.
  • Advise the Council on all aspects of Health and Safety, Equality, Data Protection requirements in relation to its functions, services and staff employment and ensure these are properly applied.
  • Maintain knowledge and understanding of the Solihull Local Plan, government planning guidance and other relevant plans i.e., Emergency Plan and advise the Council on any changes or issues affecting the Balsall Parish Neighbourhood Development Plan.
  • Keep up to date with legislative and other changes that affect the Council and advise it accordingly.
  • Supervise and manage any staff that may be employed in keeping with Council employment policies.
  1. Implement the Decisions of the Council
  • Monitor and implement the policies of the Council to ensure they achieve the desired result and where appropriate suggest improvements to improve value for money, efficiency, or effectiveness.
  • Implement constructively the decisions made by the Council in its local government function and report back on progress to the Council.
  • Make submissions on behalf of the Council with respect to statutory consultations to which the council has resolved to respond, particularly on planning applications.
  • Act as a representative of the Council as required.
  • Prepare, in consultation with the Chairman, press releases about the activities/decisions of the Council.
  • Prepare agendas, publish notices, attend and prepare minutes of the Parish Annual Meeting, and implement decisions made at it and as agreed by the Council.
  1. Deliver Council Services
  • Manage the provision of Council services, buildings, land and resources, keep under review and suggest improvements where appropriate.
  • Sign, seal and deliver any agreements, contracts, conveyances, licences, consents, approvals etc on behalf of the Council and to secure planning and other consents on behalf of the Council as authorised.
  • Maintain the Council's assets to meet legal requirements so that those facilities are available for residents use; maintain and review the asset and risk registers annually.
  • Manage the Temple Balsall cemetery burial arrangements and liaise with undertakers and others as required, this may involve out-of-hours working.
  • Procure and manage contractors to carry out services on behalf of the Council.
  • Receive and deal with correspondence and documents on behalf of the Council and bring these to the attention of the Council. To issue correspondence as a result of instructions of, or the known policy of, the Council.
  • To study reports and other data on activities of the Council and on matters bearing on those activities and discuss these with the Council, consultants or specialists as appropriate and prepare reports for the Council to consider.
  • Manage and deliver projects authorised by the Council.
  • Identify ways to improve Council services to residents.
  • Develop effective liaison and working relationships with other public authorities, statutory bodies and voluntary groups as the Council's representative to ensure the Council plays its full role.
  • Keep the Council's website up to date and identify how to develop and improve it.
  • Obtain the CiLCA Certificate in Local Council Administration, if not held, and attend, as agreed training and other courses/seminars/conferences and acquire knowledge on the work and role of the Clerk as part of continuous professional development for effectiveness in the role.
  • Undertake other duties commensurate with the post and job purpose as may be required by the Council

 

The following responsibilities will be in support of the Clerk in their role as Responsible Finance Officer and operate within the meaning of the Accounts and Audit Regulations 1996. The Deputy Clerk will ensure the Council's financial records and the careful management of its finances.

 

  1. Manage Council Finances
  • Provide advice on financial matters and be responsible for the management of the Council's finances using its financial IT system ensuring it operates effectively and securely, and that all records, returns and public notices are prepared and displayed.
  • Prepare and present the Council's Annual Report and provide regular financial and management reports at Council meetings, to include income and expenditure against revenue and capital budgets, monitor and ensure the accounts are balanced and inform the Council of any variance.
  • Keep accurate records of the financial accounts and contracted services and institute a system which eliminates fraud through use of appropriate financial controls which are periodically reviewed so that the Council's accounting records are maintained and kept up to date and meet accounting good practice.
  • Maintain detailed Receipt and Payment Accounts in accordance with statutory audit requirements. Prepare accounts and records for audit and VAT purposes, ensure the annual internal and external audits are carried out and any recommendations for improvement are identified to the Council for decisions on implementation.
  • Ensure bank reconciliations and all transactions are accurately recorded in the minutes.
  • Manage the Council's bank accounts effectively, invest surplus capital funds to achieve best interest rates, receive regular statements and prepare bank mandates.
  • Issue invoices/receipts on behalf of the Council for approved goods and services report on and obtain approval for invoices for goods and services to be paid by the Council and ensure payment is received/made.
  • Manage accurately the payment of salaries, pensions and expenses as agreed by and reported to the Council, properly record all purchases; complete and make all necessary HMRC, VAT, SSP and pension financial returns on time.
  • Prepare a budget in consultation with appropriate members for submission to the Council to include assessing the annual precept requirement; submit the precept agreed by the Council to Solihull Metropolitan Borough Council (SMBC) and liaise with the relevant officer and record receipt of the precept and any Community Infrastructure Levy (CIL) funds due to the Council.
  • Maintain a record and report on the use of CIL funds to the Council to ensure it is in line with SMBC requirements
  • Ensure the Council's obligations to insure its assets and risks are met.
  • Advise the Council on and assist in raising funds by way of grants, sponsorship and loans etc.

 

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Balsall Common Viaduct

We would like to invite you to events about the Balsall Common Viaduct.

High Speed Two (HS2) is the new high speed railway for Britain.
In January 2024 we held events to give you the opportunity to have your say on a number of new design options for the Balsall Common Viaduct.
We would like to thank you for your feedback and invite you to an upcoming ‘You Said, We Did’ event.
At this event you will be able to:
• view the feedback received from our January information events
• see how your feedback has informed our designs for the viaduct
• ask us any further questions you may have about the viaduct and HS2 activity in the area

Come and talk to us on Wednesday 20 March 2024, between 12pm and 7pm.
Berkswell and Balsall Common Tennis Club, Meeting House Lane, CV7 7GE.
What3words: lunch.points.fade
Please register your interest https://www.hs2.org.uk/events/
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 


If you wish to attend this event please click https://www.hs2.org.uk/events/ to register your interest.


 

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VACANCY FOR ONE COUNCILLOR

 VACANCY FOR ONE COUNCILLOR

There is one vacancy on Balsall Parish Council as a result of insufficient candidates at the election on May 4th 2023.

ARE YOU INTERESTED IN BECOMING A COUNCILLOR FOR YOUR PARISH COUNCIL?

If you are interested in joining the council to represent local views and take decisions affecting the community, please consider joining the council.

For more information and application forms contact the Clerk: This email address is being protected from spambots. You need JavaScript enabled to view it.

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Willow Park Community Orchard

Balsall parish Council agreed at its meeting on 13 April 2022 (item 10b) to use the top grass area in Willow Park for a community orchard. The proposal for a community orchard was supported by the Friends of Willow Park (FoWP).

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Balsall Common Centre Project

This is a joint project of Balsall and Berkswell Parish Councils to develop a master plan to improve the centre of Balsall Common in conjunction with SMBC. For up to date information click on this web link https://www.berkswellsociety.org.uk/bcc

This is not a Balsall Parish Council website and the Parish Council is not responsible for its content.

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Balsall Parish Council,

295-297 Kenilworth Road, Balsall Common, CV7 7EL

Telephone: 01676 535 679 |   Email: clerk@balsallparishcouncil.gov.uk